Mayor's Office

In addition to requesting a meeting, you can ask the Mayor for a congratulatory certificate, a birthday, anniversary or welcome message, a proclamation or a letter of recognition.

Requests for the Mayor

Congratulatory certificates and letter

The Mayor is pleased to send a Certificate of Congratulations to residents of Medicine Hat celebrating the following:

  • Birthdays - Individuals celebrating a their 65th birthday or up, in five-year increments
  • Anniversaries - Those celebrating a 50th anniversary or up, in five-year increments
  • Retirement - Individuals retiring from Canadian Armed Forces or Defence Research and Development Canada

Submit your request three (3) weeks in advance.

The certificate can either be mailed or picked up; you will be asked to select a delivery method on the application.

If you wish the Mayor’s attendance at this event, please complete the Request a Meeting form, as well.

Apply for a congratulatory certificate

Request a meeting with the Mayor 

A meeting with the Mayor is dependent on availability, meeting objective and time sensitivity. The Mayor’s staff will ensure your request is taken into consideration and responded to in a prompt manner. 

Request a meeting with the Mayor

Request a proclamation 

Proclamations are ceremonial documents issued and signed by the Mayor to recognize the value and importance of an event, campaign or organization for a certain day, week or month.  Requests must be submitted a minimum of three (3) weeks before the event.

Proclamations may be issued for:

  • Events or organizations with a direct relationship to the City of Medicine Hat
  • Public awareness campaigns 
  • Charitable fundraising campaigns 
  • Arts and cultural celebrations 

Proclamations will not be issued for:

  • Matters of political controversy, ideological or religious beliefs or individual conviction 
  • Campaigns or events contrary to City policies or bylaws 
  • Campaigns intended for profit-making purposes 

Please Note:

  • As per protocol, the proclamation must be created by the organization on the organization's letterhead in completed form. Proclamations will not be provided on the City of Medicine Hat letterhead/stationery.
  • Proclamations will not be read at Open Council Meetings or posted on the City of Medicine Hat website
  • Proclamations are issued at the discretion of the City of Medicine Hat
  • An organization does not have exclusive rights to the day, week or month of their Proclamation
  • Proclamations are issued on a first come, first served basis
  • The Mayor's Office will not arrange media to attend the signing, but welcomes them if the organization should arrange. Please indicate in advance if the media will attend.
  • Participants are responsible for their own photography

If you wish the Mayor to attend a proclamation signing at a location other than in the Mayor’s Office, please complete the Request a Meeting form.

Request a proclamation