The Cutbanks Boardroom can be booked online for daytime meetings during the Esplanade's public operating hours.

Bookings must meet the following criteria:

• $154.70 + GST
• Attendance capacity of 24 max.
• Tuesday to Saturday from 12 - 5 pm for half day bookings up to four (4) hours max.
• Projector / Screen and desktop computer are available in the room.
• No alcohol or catering is permitted with the exception of prepared ‘treats’ i.e. Tim Horton’s coffee/donuts etc.

Book the Cutbanks Room

Provide us with the details of your event and we will provide a variety of options to suit your needs.

Book the Esplanade  

The Heritage Pavilion Main Floor is a multi-purpose space that can be used for a variety of rentals including weddings, corporate events, meetings, fundraisers, and other premiere events.

This space is approximately 1100 square feet and features comfortable seating for about 65 people. Attached is a servery area that allows renters to bring in their own food/catering and alcohol

Take a 360 Tour

Amenities:

• 6 x 6’ tables and 18 chairs
• 2 cocktail tables and 6 cocktail chairs
• 2 couches and a coffee table
• Coat rack
• Coffee maker
• Cleaning supplies
• Washrooms
• Access to the upper patio
• Access to parking on site

 

This patio is adjacent to the Heritage Pavilion Pond and has picturesque views of Strathcona Park.

This space is approximately 1700 square feet and comfortably fits 120 people in a banquet style setup. The lower-level patio is an optional addition to your Main Floor booking.

Amenities:

• Access to washrooms
• Access to parking on site

Heritage Pavilion is available for booking Monday through Friday after 6 p.m. and on weekends. 

A cost of $25.75 / hour will be added to the rental rate for an on-site event host during the rental times. 

The City of Medicine Hat Alcohol Management Policy requires you to obtain and provide copies of the following in order to consume, serve or sell alcohol within City Facilities.

Requirements:

1. An appropriate Liquor Permit in accordance with the Gaming and Liquor Act (must be posted during your event).

   The permit must be purchased online

2. Host Liquor Liability Coverage

   • The City of Medicine Hat must be named as an additional insured
   • Minimum $2,000,000 liability is required. You can get this coverage from your own insurance company, or directly from Party Alcohol Liability Canada

Room Access

Access is granted only for the time indicated on your Event Confirmation Permit. If you require additional set-up and take-down time, please include this in the time frame of your rental. Users must vacate the premises by 2 a.m.

Cleaning

• We kindly ask all users to leave the room as you had found it when you arrived.
• Wipe up major spills.
• Wipe counters and tables.
• Tie garbage and leave near the door.
• Remove all decorations and items you may have brought with you.
• Vacuuming or mopping is not required unless any major spills occur. A small utility closet contains cleaning supplies if required.

The Hockey Hounds Social Room is ideal for small banquets, small receptions, and meetings for up to 75 people.

There is a full kitchen and patrons are welcome to bring in their own food and beverages.

Rate: $153.82 + GST (bookings between 8 a.m. and 11 p.m.) - Sept. 1, 2025 to Aug. 31, 2026

Capacity: 75

Tables: Ten round tables 5' in diameter and five 6' rectangular tables

Chairs: 75

Equipment: Large-screen TV on wall (requires your own laptop and HDMI cord)

Kitchen: Stove, refrigerator, microwave, 100-cup coffee perk, 3-pot coffee maker

Rental Rules:

Alcohol

Alcohol is not permitted in this venue. Please consider the Kinplex Social Room for your alcohol-related event.

Room Access

Access is granted only for the time indicated on your Event Confirmation Permit. If you require additional set-up and take-down time, please include this in the time frame of your rental. Users are issued a code for the lock box for their booking and the key is inside that box on the outside of the building. Users must vacate the premises by 11 p.m.

Cleaning

We kindly ask all users to leave the room as you had found it when you arrived.

The Kinplex Social Room is ideal for banquets, small receptions, and meetings for up to 120 people.

There is a full kitchen and patrons are welcome to bring in their own food and beverages. The Kinplex Social Room allows events with alcohol in adherence to the City of Medicine Hat Alcohol Management Policy.

Public, no alcohol: $153.82 + GST (bookings between 8 a.m. and 2 a.m.) - Sept. 1, 2025 to Aug. 31, 2026

For profit, alcohol: $305.51 + GST (bookings between 8 a.m. and 2 a.m.) - Sept. 1, 2025 to Aug. 31, 2026

Capacity: 120

Tables: Twelve round tables 5' in diameter and twelve 6' fold-out rectangular tables

Chairs: 120

Equipment: Two 75" TVs connected to HDMI port or public computer, wired internet connection via ethernet cable, tabletop podium, whiteboard easel and paper easel

Kitchen: Stove, refrigerator, freezer, microwave, 100-cup coffee perk, 3-pot coffee maker, ice machine

Washrooms

City of Medicine Hat Alcohol Management Policy

The City of Medicine Hat Alcohol Management Policy requires you to obtain and provide copies of the following in order to consume, serve or sell alcohol within City Facilities:

1. An appropriate Liquor Permit in accordance with the Gaming and Liquor Act (must be posted during your event).

   The permit must be purchased online

2. Host Liquor Liability Coverage
   • The City of Medicine Hat must be named as an additional insured
   • Minimum $2,000,000 liability is required. You can get this coverage from your own insurance company, or directly from Party Alcohol Liability Canada

Rental Rules

Room Access

Access is granted only for the time indicated on your Event Confirmation Permit. If you require additional set-up and take-down time, please include this in the time frame of your rental. Users are issued a code for the lock box for their booking and the key is inside that box on the outside of the building. Users must vacate the premises by 11 p.m.

Cleaning

We kindly ask all users to leave the room as you had found it when you arrived.