To be considered, all requests must be:

• received via online application of the ‘Towne Square Event’ request form
• completed by a management representative of the official organization making the request
• inclusive of detailed site/floor map
  • Map detailing the specific locations of activities [including dimensions where applicable], temporary structures such as tents, air-supported structures, etc., exits and entrances, beer gardens, rides, spectators, portable washrooms, stages, seating/bleachers, food services, vendors, fencing, parking/vehicles, first aid stations, emergency vehicle access (6 m clearance), barricades/pylons and signs may be required (see Special considerations below).
• received at least 30 days in advance of the event

All legislation, bylaws and regulations must be adhered to by the Towne Square Event Organizer; including, not but limited to:

• Community Noise Standards Bylaw #4353
• Public Roads Bylaw #4346
• Parks Bylaw #2527
• Land Use Bylaw #4168
• Licensing Bylaw #2339
• Fire Services Regulations for Indoor & Outdoor Special Events
• Outdoor Burning Bylaw #2703
• Alcohol Management Policy
• Occupational Health and Safety Act, Regulation and Code
• Any applicable permits/licenses/approvals for beverage and food services, sale and consumption of alcohol, discharge of fireworks, etc.

• Open canopy area
• Parking lots
• A modern outdoor venue under a canopy intended for public gatherings, arts and music festivals, holiday celebrations etc.
  • $120 per day
  • $80 per half day (4 hours or less)
• Large open areas, typically used for parking, may also be rented to increase footprint of event
  • East parking lot - $100 per day
  • West parking lot - $100 per day (available after 6 p.m. weekdays, and all day Saturday and Sunday)

Serving/Selling Alcohol

• The Special Event Organizer is responsible for obtaining a Special Event Liquor License from the Alberta Gaming and Liquor Commission (AGLC) for the sale of alcohol during the Special Event. For detailed information on Special Event Licences, refer to AGLC’s website. A copy of the Towne Square Events Liquor License issued by the Alberta Gaming and Liquor Commission (AGLC) must be submitted to the City Clerk’s office prior to the event. The Liquor License must be posted in a prominent location at the event.
• The Towne Square Event Organizer must ensure that minors and intoxicated persons are not served alcohol and that the area is under constant supervision and the access is restricted (fenced off).

Insurance

• The Towne Square Event Organizer must agree to indemnify, defend and hold harmless the City of Medicine Hat from and against any liability, loss, claims, demands, costs and expenses, legal fees due wholly or in part as a result of any negligence, acts or oversights by the Organizer, its agents, licensees, invitees, contractors, during the use of property or services.
• Depending on the activities and/or type of Special Event, the City of Medicine Hat will determine the minimum level of Commercial General Liability (CGL) insurance required by the Special Event Organizer with the City of Medicine Hat named as an additional insured and including a Cross Liability clause.

Business License

• The City of Medicine Hat has a blanket business license that covers all revenue generating activities on the Towne Square site.

Equipment (barricades, pylons, signage, tables, chairs)

• To arrange for the rental of barricades, pylons and signage, please contact City Assets (403-502-8549). The Towne Square Event Organizer is responsible for the pick up and the return of the rented items.
• If the Event will require tables and/or chairs, the Towne Square Event Organizer will need to arrange or rent privately; the City of Medicine Hat does not have tables and/or chairs to supply or rent for events.

Portable Washrooms

• If the event will require portable washrooms, the Towne Square Event Organizer will need to arrange or rent those items from a third-party vendor, as the City of Medicine Hat does not have portable washrooms to supply or rent for events.

Serving/Selling Food & Beverage

• The request to serve food and beverages must be identified at the time of application. These services must meet Palliser Health standards and requirements. Please contact Environmental Health Services at 1-888-342-2471 for further information to receive the appropriate approvals/permits/inspections. Copies of any applicable approvals/inspections/permits must be provided prior to the event. Permits must be posted in a prominent location at the event.
• Food and beverage sold out of the Market Pods is restricted to product resale only. Food must be pre-packaged and not require heating.

Food Trucks

• If the Event will require food trucks, the Towne Square Event Organizer will need to arrange for them. A list of active Medicine Hat and area food truck services can be found on the internet.

Clean Up

• The Towne Square Event Organizer is responsible for leaving the area clean and litter-free and is responsible for any property damage that may occur during the event.
• The City of Medicine Hat encourages the recycling of materials such as cans and bottles. The clean up and removal of garbage is to be completed within two hours of the event.
• The Special Event Organizer may be charged for any clean-up costs incurred by the City of Medicine Hat to restore the location for regular use by the general public following the event.