Budgets and Finance

The City of Medicine Hat is proud to offer exceptional amenities and services to our community that contribute to a high quality of life for our residents. We are committed to responsible fiscal management and transparent reporting.

Annual Reports
Plans, reports and studies

Access important City plans and reports such as the Municipal Development Plan, strategic plans, financial reports, and more.

City Hall
Current and previous budgets

View current and past City of Medicine Hat municipal budgets and energy and utility budgets.

Financially Fit

Accelerated Financially Fit

Learn more about the City of Medicine Hat's efforts to ensure a financially sustainable future, while still meeting the needs of residents.

Accelerated Financially Fit

Purchasing and procurement

As a municipality, we purchase many goods and services and offer opportunities for businesses to bid on projects through open competition processes.

Procurement regulations and standards

All procurements are subject to:

  • Canadian Free Trade Agreement
  • New West Partnership Trade Agreement
  • Canada European Union Comprehensive and Economic Trade Agreement
  • Internal governance in accordance with policies and procedures

To ensure health, safety and environment practices are adhered to, we also require all contractors to have an account with ComplyWorks and be designated as “Low Risk” status in order to be considered.

If you do not have an account or your account is not linked to The City of Medicine Hat, contact ComplyWorks Customer Support Services at 403-219-4792 or support@complyworks.com.

Bidding opportunities

Bid opportunities generally fall into three main categories:

  • Goods
  • Services (including engineering/consulting)
  • Construction

The processes used for solicitations are typically in the form of a Request for Tender (RFT), Request for Proposal (RFP) or Request for Quotation (RFQ).

The City invites any interested vendor who can fulfill the bid requirements to submit a response. It is the vendor's responsibility to stay informed of City opportunities.

All open competitions are advertised on:

Alberta Purchasing Connection

City of Medicine Hat Bids & Tenders

Obtaining a bid package

All competitive bid packages are uploaded on Bids & Tenders, including any/all addenda that may be issued. Vendors wishing to submit a bid must be registered in order to download the documents from the site. Downloading the documents automatically adds you to the “interested bidder” list and ensures that you are notified of any addendums issued.

Responding to bid opportunities

Instructions for submitting responses are contained in the bid package and include such terms as:

  • closing date/time
  • site meeting date
  • submission requirements
  • security requirements (i.e. bonds), etc.

Bidders are required to respond as instructed. The bid submission process is managed by the Bids & Tenders website. It is the sole responsibility of the respondent to ensure their submission is posted to Bids & Tenders prior to the stipulated closing date/time. The date/time of a submission is determined by the system's web clock. Late submissions are automatically rejected.

Opening bid submissions

Bid openings occur shortly after the stated closing date/time. All openings are non-public.

General conditions

Accounts payable

Invoicing and payments

Submit an invoice for City of Medicine Hat purchases or make an inquiry on the status of your invoice.

By mail
City of Medicine Hat
Accounts Payable
580 First Street SE
Medicine Hat, AB T1A 8E6
Email
Email form
Payment Terms
Unless otherwise negotiated on a contract or tender, the City of Medicine Hat's payment terms are net 30 days. Payments are issued weekly through either EFT or cheque. Cheques are sent by mail unless special arrangements are made to be sent by prepaid courier.

Electronic Funds Transfer

Submitting a claim to the City of Medicine Hat

If you have incurred costs that you believe the City may be responsible for, you can submit your claim for consideration.

How to submit a claim

The Municipal Government Act requires that the City receives notification in writing of the

time, place, and manner in which the damage was sustained.

Prepare your notice of claim in writing, and ensure it contains the following information.

  • name, mailing address and telephone
  • number of the person making the claim
  • date of incident
  • time of incident
  • exact location of incident (address or closest intersection)
  • details of Incident (description of what happened)
  • type of damage or injury

Submit your claim to the attention of “Insurance Claim”.

 

Mail

City of Medicine Hat

580—1st Street SE

Medicine Hat, AB T1A 8E6


In-person

City Hall cashiers (main floor)

580 1 St SE

Monday to Friday, 8:30 a.m. to 4:30 p.m.

City Hall drop box located on the west side of City Hall.


Fax

403-502-8055

Timelines for submitting claim

There are cases that require you to inform the City within 21 days of the incident. To ensure that your claim does not fall outside of the notice period, please forward all claims to the City within 21 days.

Once you submit your claim

An investigation will commence upon receipt of your claim and typically a response will be forwarded within four weeks. The City will not be held responsible for your costs unless you can provide evidence that the City committed a negligent act or omission which resulted in injury or damage. Like most Canadian municipalities, the City of Medicine Hat only compensates when it is legally liable for the damage sustained. This approach helps to reduce costs for the taxpaying public who ultimately bear the cost of these claims.

Legal disclaimer

The City's receipt of a claim does not constitute its acceptance of liability for any damage or loss sustained by the claimant. Payment in respect of property damage or bodily injury is contingent upon the City being found legally liable.

It is your responsibility to take whatever action you deem necessary to preserve and protect your property from further damage or loss and further personal injury. We suggest that you contact your insurance company or broker regarding damages. If the insurer believes that the City is responsible for your damage, they will seek compensation on your behalf as stipulated in your insurance policy.

The information on this page is intended as an informal guide to assist users with the claims process and is not intended to be a substitute for legal advice. If you have questions of a legal nature, please consult with a lawyer. The City of Medicine Hat accepts no liability arising from the information provided on this page.

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Assessment and property taxes

Collecting residential and non-residential property taxes is one of the ways the City of Medicine Hat funds municipal services.

Assessment and property taxes